Best Practices for Sending Documents and Files
Have a LARGE File to send or may LOTS of files?
When sending any large file or a number of files, never send them via email.
Large files not only require heavy server usage which often slows other processes they also shoot off a giant red flag to other servers that…hey…i’m SPAM!! DON’T GET BLACKLISTED!
What to Do
When sending files there are several best practices and options available that will make you more efficient and not look like a spammer.
Option 1: ZIP them up! Compress them into a .zip file which will make it easier for servers to process.
Once the file is compressed, there are several services that make it easy to send files. I’ll link them for you below:
Both Dropbox and Google Drive require an account (although it’s free to sign up and use), but they’re more powerful solutions, allowing you to upload multiple gigs worth of files and send people specific file links via the Share function. You can also set a password for a file download, or an expiration date in Dropbox. Sendspace is easier for one-time use but doesn’t have the features the other solutions do.
We highly suggest the above solutions for sending large amounts/size of files; all you need to send the other party is a link, and they just download it at their end.